Meeting Dynamics

is a full service meeting and event planning company specializing in programs throughout the United States. We are focused on making your role easier with an effective, efficient and rewarding planning experience. Our clients value the time we take to learn what is important to them and put together a program that will be productive and memorable.

We base our company philosophy on the principles of integrity, innovation and experience, as well as a profound willingness to support the needs of our clients. So no matter what event your company needs, we will build it from the ground floor, always with your satisfaction our top priority.

Meeting Services

Meeting Dynamics specializes in meeting planning, incentive and event management services supporting programs of all sizes. We specialize in servicing companies in all industries who benefit from outsourcing the planning process or just don’t have the knowledge or the time to plan a successful meeting. As a corporate meeting and event producer our goal is to represent our clients’ vision by ensuring that every detail is professionally coordinated and your meeting is an outstanding success every time.

Our corporate services include:

  • Hotel site and venue selection
  • Venue selection contracting and management
  • Site inspections and established relationships with service providers
  • Contract negotiation for hotel venues
  • Onsite Meeting and event management
  • Event budget management
  • Transportation coordination
  • Creative menu planning
  • Themed event creation and execution
  • Event Production and support
  • Off site activity coordination
  • Teambuilding coordination
  • Sporting activities
  • Custom event registration websites
  • Custom Photography

Film Industry

Meeting Dynamics is proud to be one of only a few planning companies that offers services to the entertainment industry. Production assistants, location managers, and film executives find our services to be an invaluable tool when searching for guest accommodations and housing for their crews. We have provided services to feature films, commercial, catalogue shoots and short films throughout the United States. Working with film crews has enabled us to provide what crews need for a pleasurable stay.

What we can provide:

  • Liaison to Film Commissions
  • Crew Housing
  • Hotel Contract negotiation
  • Preferred Star treatment
  • Transportation
  • Commercial Shoots

Incentives

Meeting Dynamics is a one-stop resource for corporate meeting and incentive planners. Meeting Dynamics offers a simple yet powerful search tool to assist in finding perfect venues throughout North America and beyond for incentive reward and travel programs.

Rewarding your employees through incentive travel is what we do best. At Meeting Dynamics Incentives, we’ve planned hundreds of trips and traveled with thousands of passengers to outstanding destinations worldwide. We provide a seamless and reliable Incentive Trip and manage all your travel plans. Our extensive database offers hundreds of hotels and resorts, each carefully selected and vetted by our team of planners. Our content is specifically driven towards corporate and incentive planners, most of which is not available on hotel websites. We create a custom tailored program based on your needs, budget, and objectives. We provide detailed reward travel plans, take care of all the finer details, and leave you to enjoy the experience.

The Meeting Dynamics Incentive difference starts with our creative details and includes these added features:

  • Flexible, Creative, and Fun Incentives
  • On-site event management personnel with over 30 years incentive experience
  • Pre-event site inspections and established relationships with local professionals providers and caterers in addition to the hotel management.
  • A private network of providers
  • Discriminating list of select clientele allows us to focus time and energy into each client’s event
  • Incorporation of local culture into the event
  • Provide creative client gifts for each attendee
  • Custom photography throughout the even
  • Customized registration website
  • Transportation coordination
  • Professional photography
  • Off site coordination of dinners, events, excursions and sporting events

Registration Websites

Our custom registration websites deliver technology that can handle the entire event. Each site is designed to allow customized detailed reports for hotels, transportation companies, meeting administrator and much more to ensure a complete event. Purposeful questions completed by registrants allow all travel and activity details to be obtained and maintained in one place, and provide specific event information and requirements to participants. Each site can be customized with logos, details, pages, agendas, etc. If you need it, chances are we can make it happen! Ask us for information on this great resource for you.

If your business is still handling registrations through email or with spreadsheets, we can eliminate days of paperwork processing and tedium. You can now have easy access to all the information you need about your events: registration rosters, sales reports, survey response breakdowns. Everything at your fingertips and available with a single click.

Feature Highlights

  • Capture personalized registrant information easily
  • Send email invitations from within your event
  • Build custom reports showing demographics and sales
  • summaries
  • Quickly share custom reports with other members in your organization
  • Easily build name badges and certificates
  • Generate fundraising attendance rosters
  • Automatic Email Confirmations
  • Follow up with your event attendees with Post Event Surveys
  • Capture Hotel arrival and departure dates
  • Capture Airline and transportation information
  • Be alerted to food allergies
  • Customize a site to suit your specific needs

Ask us for information on this great resource for you.